How can you ensure Track Changes edits appear in a distinct color per reviewer?

• A. Colors are fixed to the font color.
• B. Each reviewer uses a unique user name (via File > Options > General or Word Options) and Track Changes enabled; Word assigns colors by author.
• C. Colors are assigned randomly each time you open the document.
• D. Colors depend on the document language.

Answer: (B)

Track Changes distinguishes edits by author and assigns a color to each reviewer’s markup. To ensure every reviewer’s edits appear in a distinct color, give each person a unique user name in Word’s options and keep Track Changes enabled. When Word recognizes a user name, it associates a color with that author’s edits and uses the same color for all their changes, so you can easily tell who made what. This relies on the user identity rather than the document language or font color, and colors aren’t chosen randomly each time you open the document. If two reviewers share the same user name, their edits will wear the same color, so it’s important for each reviewer to have a unique name.