How do you insert and format a chart in Word?

• A. Insert > Chart; click a chart type and format with Chart Tools
• B. Insert > Chart; select chart type, enter data in the embedded Excel window, then use Chart Tools to format
• C. Insert > Diagram; then apply chart formatting
• D. Insert > Object > Chart; embed and format

Answer: (B)

In Word, you create a chart by using Insert > Chart. After you pick the chart type, an embedded Excel-like window opens for you to enter the data that the chart will visualize. As you input or edit the data, the chart updates to reflect those values. Once the data are in place, you use the Chart Tools on the ribbon (Design and Format) to style and format the chart—adjusting colors, styles, labels, axes, and other visual elements. This workflow—adding the chart and its data first, then formatting via Chart Tools—is why this approach is the correct one: the data determine what the chart shows, and Chart Tools provides the appropriate formatting options. Other methods skip the data-entry step or reference features that aren’t used for standard Word charts.